Ensure that the project management software that you evaluate:

1. Is integrated with e-mail. Some project management software allows you to create tasks via e-mail. This is an innovative feature. It saves you time on routine operations, like updating your plan. It keeps you from forgetting ideas and urgent tasks. Since the medium in which most projects and tasks originate is e-mail, the e-mail-friendliness of the project management software will keep communication on the project in one place.

2. Allows you to collaborate with people outside your organization. The right project management software doesn’t put boundaries on collaboration between people. Find out if you have the ability to share your tasks with people who are registered with other companies in this tool, like your partners and contractors.

3. Allows you to share exactly what you want with exactly whom you want. When you manage more than one project, or a project that consists of diverse parts, you most likely want to keep one part of your plans secure from another. Find out if you can manage the sharing of your tasks. Some tools offer this functionality.

4. Allows you to attach files to your tasks and projects. Often you want your team members to visualize their design tasks with pictures or attach agreements to their sales tasks. Thus, it’s very important that the software allows you to attach files to particular tasks. It’s strange, but many software applications store all files in a separate place.

5. Issues automatic notifications. It’s great when anyone updates a task; others get instant notification with the task details. Not only the link to the task online, but also information about who has updated and what parts of the task were updated (duration, title, end date, etc.) It’s also very efficient when the software application sends this notification by default, so you don’t need to worry about whether others are aware about important updates or not. They are aware with Wrike.