A Web-based project management solution would work better for you if:

1. You work in a multi-user environment. Only Web-based applications will allow your team members to contribute to your project plans seamlessly. It is very important if the software allows you to collaborate and at the same time keep all participants informed about the changes. This case also applies to you if you have several offices, manage geographically distributed teams, adhere to agile approaches to business, work in a very dynamic environment or have team members who run field work.

2. You don’t have dedicated technical specialists who can spend their working time maintaining the system. The installation process for a desktop application can be rather unpredictable in different operating systems. It takes a lot of time to install and update the software.

3. You have a limited budget. Since Web-based software is usually provided as a service, your expenses might be, for example, $3.99 per month per user only. However, with the desktop software, you will have to install the application on the computer of every employee. The price for desktop applications is usually several times higher than for Web-based software, up to $999 per license for one computer. Multiply this price by number of your team members, and you will see how expensive the desktop software can be. Additionally, the right software must have an open pricing system described on the Web site of the software provider. If you cannot find it, most likely, you will be overcharged.

Desktop software can be recommended in all other cases. Besides, desktop applications may have a shorter response time and a graphically-intense style of interface.